User Guide

Switch on “Tutorial Mode” in the “Settings” section for step-by-step instructions on how to complete the documents.

Entering the balances
The accounting of goods in the store is conducted at retail prices.

First, you need to enter all the balances of goods in the app using the “Purchase” document. The product is entered into the document with the purchase price and the retail price (filled from product card) in which the goods will be listed in the store is shown in brackets.

If the goods are received by the accountable person (salesman) then at the beginning of his working period he must create a Stock List and save it as a PDF file.

Files are saved in “Sales System” folder at the Internal Storage of your device.

After that, he can put his signature on the receipt of goods (Stock List) in a pdf-file, using the app Adobe Acrobat Reader for example. And he can send it to the owner or store manager by e-mail from his mail account or print and signs it in paper form.

Purchases
Salesman should enter the goods using the “Purchase” document when new shipments are received and then save the Invoice as a PDF file and sign it as indicated above.

Sales
Documents for selling are in “Sales” Section. Use the button “Search by name” to search for the desired product. If you are working with barcodes, turn on the mode “Auto search: Barcode scanner” in the “Settings” section. In this mode when you select the product in the document the scanner will start automatically.

Use the Amount field in “Sale” document to make a discount. Do not change the price for this otherwise the price in the product card will change. If you make a discount, then you have to make a markdown of the remaining goods so that the balance remains correct. (See below Revaluation)

Enter the amount received from the buyer in the “Cash” field and you will see the Change Amount.

Revaluation
Use the document “Revaluation” for changing retail prices. You can set new retail prices and reassess the stock in the store with it. Revaluation can be saved as a PDF file and signed as mentioned above.

If a discount is made during the sale then the markdown of the remaining product should be made so that the balance was correct. Enter the quantity of product sold at a discount in the document Revaluation and enter the current retail price of the product and the amount of the discount with a minus sign.

Inventory
Use Inventory Document to compare the actual stock with accounting data. When you select a product in the “Inventory” document, the app automatically fills in the balance by accounting and if the actual amount that you enter is different from accounting data, a difference is calculated. Select “Accounting data” menu item after filling the existing goods. Inventory will be supplemented by those goods that are listed by accounting but were not actually found.

Using barcodes in auto search mode greatly speeds up data entry. Inventory can be saved as a pdf file. There is the quantity of the goods and the amount of the difference in the current retail prices in the file. After inventorying the shortage must be written off by the Sale Document, and the surplus has to be added by the Purchase Document.

Commodity Report

Use Commodity Report to compare current data with previously issued documents and to analyze accounting data.

The initial balances of the report must coincide with the balances in the Stock List on which the salesman took the goods at the beginning of his working period. The amount in the column “In” should coincide with the total amount of documents “Purchase” and “Revaluation” signed by the salesman for the working period. The amount in the column “Out” should coincide with the amount of revenue that the salesman handed over during the working period.

If the price in the “Out” column is less than the minimum or greater than the maximum price of the goods from the initial balance and “In” columns, this price is marked with an asterisk (*). This means that discounts were made or the amount of sales was entered incorrectly.

The report can also be used to determine the need for the purchase of goods. After reviewing how much the product is sold for the period (in the “Out” column) and the stock in the store (in the Balance column at the end of the period), you can determine the need for the purchase of goods.

Sales report

It allows you to see the sales volume, profit and percentage markup for each product.

The report can be generated by average purchase prices, and also using the last menu item <by catalog purchase price> (the price of the last purchase).

See Documentation for a detailed description of each function.